Regulated environment · Part-145 · Audit-ready
Traceability, compliance, audit…
without friction
Aerospace maintenance workshop. Critical components. Strict regulatory requirements. Each part must be identified, traceable, documented. Each intervention must be audit-proof.
No part can be installed
without proof of conformity.
GSE-Web for aircraft maintenance, at a glance
GSE-Web is an online stock management software that traces every part in an aircraft maintenance workshop: batch, location, movements and attached documents. It is designed for workshops and parts stores that must prove the origin and use of each component, and replaces binders, archived emails and spreadsheets. The history of a part can be found in a few seconds.
- History of every movement: reference, batch, quantity, user, date and time.
- Quality control at receipt: each received batch can be quarantined, released or rejected.
- Certificate of conformity in PDF attached to the stock movement, viewable from the part's history.
- Permissions per user (more than 60, assigned by group), access restricted by storeroom and an unalterable audit log from the ENTERPRISE plan.
- Part scanning on a smartphone, tablet or handheld terminal, including in a hangar without a network.
- Pricing: from €199 excl. VAT per year for one user (PRO plan) and €500 excl. VAT per year for a team of 5 (TEAM plan); free online demo. See pricing.
A WMS compatible with the requirements
of regulated environments
This story is inspired by real situations in aerospace. It illustrates how a stock management software with documentary traceability transforms the compliance of a maintenance workshop, without burdening teams.
Strict traceability
Each part identified, each movement documented
Attached certificates
Conformity PDFs linked directly to the movement
Audit-ready
Immediate response to any proof request
Antoine prepares a day under regulatory constraint
Antoine, maintenance manager, arrives at the workshop. Three interventions planned today. Several critical parts to mobilize. But his responsibility doesn't stop at the technical side.
'My real responsibility isn't just to make the planes fly. It's to prove that every part installed is compliant.'
At any moment, he must be able to demonstrate:
The origin of each part
Its documented conformity
Its precise use (when, where, by whom)
Its complete history end-to-end
GSE-Web becomes his traceability reference
Antoine opens GSE-Web. He's not just looking for 'parts'. He's checking a compliance system.
For each reference, information is structured and immediately accessible:
Stock status
Available quantity, location, batch
Movement history
Inflows, outflows, transfers — everything is dated and signed
Associated documents
PDF certificates attached directly to movements
Everything is structured. Nothing is implicit. Each piece of information has a source, a date, a person responsible. This is the basis of traceability that withstands audits.
Each outflow becomes a tracked and documented act
Luc, warehouse keeper, prepares the parts for an intervention. In this environment, the rules are uncompromising:
- ! A batch error = non-conformity
- ! An undocumented part = unusable
- ! Missing traceability = failed audit
7:44 AM — The scan that documents everything
Luc scans the part. GSE-Web immediately records the exact reference, batch, user, date and time. But that's not all.
7:45 AM — The key point: proof is attached to the action
Luc adds the conformity certificate as PDF directly at the time of outflow. The document is not stored separately, not forgotten in a folder, not hard to find.
The certificate is attached directly to the stock movement:
No document = incomplete outflow. The system enforces rigor.
Aircraft intervention: verifiable conformity before installation
Julie, aerospace technician, intervenes on a client aircraft. Before installing any part, she must verify its conformity. It's a regulatory obligation, not an option.
9:13 AM — A simple check is enough
Julie consults GSE-Web. She instantly retrieves the part checked out, its batch and the attached PDF certificate. She can view the document directly on her screen, without searching in a binder or file server.
9:14 AM — Conformity validated before installation
No doubt. No interpretation. The part is compliant, traceable, documented. Julie can intervene safely.
9:26 AM — The complete traceability chain
Once the part is installed, the system links the entire chain:
The part — reference, batch, supplier
The certificate — PDF attached to the movement
The intervention — date, type, context
The aircraft — registration, client
The technician — identity, qualification
No re-entry. No double system. A complete traceability chain, end-to-end.
Internal quality control:
20 seconds to respond
Before GSE-Web:
- ✕ Searching through paper files
- ✕ Searching in archived emails
- ✕ Consulting physical binders
- ✕ Uncertainty about completeness
Average search time: 15 to 45 minutes
With GSE-Web:
Antoine retrieves in 20 seconds:
- The exact outflow movement
- The technician who performed the outflow
- The batch and complete reference
- The associated PDF certificate — viewable immediately
11:05 AM — No stress, no searching. The proof was already there, structured, centralized, exploitable.
'Can you prove the conformity of this part?'
An external auditor is on site. The question comes, direct and precise. It's the moment every quality manager dreads… or awaits with serenity.
2:19 PM — Immediate response
Antoine opens GSE-Web. In a few clicks, he displays the complete history of the part, the outflow movement and the attached certificate. The link between the operation and the proof is direct, immediate, indisputable.
2:21 PM — What the auditor validates:
Complete traceability
Documentary proof
Unbroken chain
Reliable system
'In 3 minutes, the auditor had everything he needed. He validated our process without reservation. Before, this step took us half a day of preparation.'
From fragile compliance to controlled
Before: fragile compliance
-
✕
Scattered documents
Certificates in binders, emails, different servers. Impossible to guarantee completeness.
-
✕
Unguaranteed links
No reliable link between the physical part and its conformity certificate. Traceability relies on human memory.
-
✕
Dependence on individuals
If the person who handled the file is absent, the proof is unfindable. The system doesn't survive turnover.
-
✕
Permanent audit risk
Each audit is a stressful moment. Preparation takes hours. The result is uncertain.
With GSE-Web: controlled compliance
-
✓
Structured traceability
Each movement is recorded with all its metadata. The system enforces rigor without additional effort.
-
✓
Documents attached to movements
The PDF certificate is linked to the stock movement. The link is permanent, automatic, tamper-proof.
-
✓
Immediately exploitable history
Search in seconds. Filters by date, batch, technician, aircraft. Export possible for reports.
-
✓
Permanently 'audit-ready' system
No more need to prepare an audit. The system is ready at any moment. Compliance is integrated into the daily process.
Compatible with demanding environments
Without complicating teams' work, GSE-Web structures traceability to meet the strictest regulatory frameworks.
ISO 9001 quality processes
Movement traceability, auditable history, integrated documentary management.
Regulated environments
Aerospace, defense, energy — wherever documentary proof is an obligation.
Critical maintenance
Spare parts tracking, batch management, expiry alerts, intervention documentation.
Strong traceability requirements
The system structures what was previously dependent on individuals. Knowledge stays in the tool, not in heads.
Compliance shouldn't be an effort
It shouldn't be a constraint, a stress, or an administrative burden. It must be integrated into the process. With GSE-Web, each outflow becomes proof. Each action is tracked. Each audit is anticipated.
Get a personalized quoteWhat quality managers
'We're no longer afraid of audits.'
— Quality manager
'We find everything in seconds.'
— Maintenance manager
'Traceability is finally reliable.'
— Technical director
'We've secured our process.'
— Senior management
Frequently asked questions about aircraft parts traceability
Which stock management software for an aircraft maintenance workshop?
GSE-Web is an online stock management software that traces every part in a maintenance workshop: batch, location, movements, user and attached documents. It runs in the browser with nothing to install, and on Android or iOS smartphones. It replaces binders, spreadsheets and archived emails with a single history, searchable in seconds.
How can you prove the origin and use of a part during an audit?
In GSE-Web, every stock movement records the reference, batch, quantity, user, date and time. The certificate of conformity in PDF can be attached to the stock movement and viewed from the part's history. This complete history makes it easier to prepare for an audit.
Can storekeepers scan parts in a hangar without a network?
Yes. The GSE-Web app reads barcodes and QR codes with a smartphone, tablet or handheld terminal. In a hangar without a network, movements are stored on the device and synchronised automatically when the connection returns.
How much does GSE-Web cost for a workshop with 8 technicians?
For 8 users, GSE-Web costs €800 excl. VAT per year on the TEAM plan: €500 for the 5 included users, plus 3 users at €100 each, on up to 2 sites. The unalterable audit log is included from the ENTERPRISE plan, at €1,200 excl. VAT per year for 10 users.
Who can view or change traceability data?
Only authorised users: GSE-Web offers more than 60 permissions, assigned by user group, and access can be restricted to certain storerooms. Each user can enable two-factor authentication with an authenticator app, and an unalterable audit log is included from the ENTERPRISE plan. Data is hosted in France, by OVH, with daily backups.
What if your stock management became
your best argument in an audit?
- → No more vagueness about parts origin
- → No more stress before each audit
- → No more human dependence on traceability
GSE-Web transforms your stock management into a compliance system.
Demo reset every day · No commitment · French support